Band is Co-Curricular, meaning a portion of the student’s grade comes from after-school activities, including performances. Attendance is a requirement of band membership. Performances are considered major exams for students, and are reflected as so in the grade book. Should there be a conflict, it must be brought to the attention of Mr. Stewart or Mr. Julyan no later than 2 weeks before the performance. This does not necessarily mean the absence will be excused. They will be handled on a case by case basis, and it is up to the discretion of Mr. Stewart and Mr. Julyan to determine what is excused and what is not. We are very flexible when alerted early in advance, and every effort will be made to accommodate students involved in other activities. Absences that do not follow the above protocol will be consider unexcused and the student will receive a zero for that performance grade.


Classroom Procedures


Entering the Classroom

  • Wait until the previous class has been dismissed before entering the classroom. Having people enter the classroom can be distracting for those rehearsing. Help your peers stay focused so they can sound the best possible!


  • When the previous class has been dismissed, enter the classroom quickly and make your way to your assigned chair (this will depend on what we are rehearsing that day. The rehearsal schedule will always be posted on the board).


  • After getting seated, carefully take your instrument out and begin warming up on your own (we will go over how to properly warmup before class).


  • Use this time to warmup, make sure your chair and stand is property oriented, and that you have all your music and a pencil.


  • Class will begin when the bell rings. If you are not ready, in your chair with an instrument, music, and pencil, you will be marked tardy.


Starting Class

  • When the bell rings, the teacher will step onto the podium. The very instant this happens, the room will go completely silent. Rehearsal has begun. Anyone not in their seat ready to go will be marked tardy.


  • Rehearsal will often start with working on fundamentals as a group. Please have the “Technique Packet” and “Bach Chorales” ready to use.


Rehearsal Procedures

  • How to start playing: When the teacher’s hands go up, instruments go up.


  • How to stop playing: When the teacher cuts off the group, immediately stop playing, place your instrument on your knee, and look at the teacher. Anytime the teacher cuts off the group, it is because they have something important to say that will help the band get better, so this is not a time to chat with friends.


  • When you’re not playing: Often the teacher will need to work with only certain sections. When this is happening, this is your opportunity to silently practice (count out rhythms, finger through notes, audiate your part in your head, etc), or to write things in your music.


Classroom Expectations

There are only 2 classroom rules. Follow these 2 rules and we promise you will have a fun year and learn a lot.

  1. Don’t interfere with the learning of others.

  2. Treat others with respect, dignity, and kindness.

Please take some time to consider what these rules look like in action. Many things can interfere with the learning of others – talking when the teacher is working, distracting a friend when they could be silently practicing, and noisily coming in late to rehearsal are just some examples. We will have a class discussion to further go into these rules and make sure everyone agrees on what these rules mean.



In life, you will have many choices that have either good or bad consequences. As a responsible adult, you will have to make decisions on your own and accept any and all repercussions.  This classroom will be no different. If you choose to interfere with the learning of others or treat others with disrespect, there will be consequences.


Choosing to break a classroom rule will result in an automatic zero for that day’s participation points (worth 35% of your total grade).


You are in total control of the consequences. Every day when you walk into class you can make the decision on how you want the rehearsal to go, and if you want full points or a zero. If you choose to follow the expectations and be a valued member of the ensemble, I promise you this will be best year you have ever had.


Room, Equipment, and Instrument Care:

Lockers/Storage Areas

  • Lockers and storages areas are school property and should be treated with respect.


  • Keep lockers locked at all times to protect your instrument and property.


Checking out/in lockers, instruments, and equipment

  • Lockers, instruments, and equipment such as mouthpieces and mutes will be available to check out at the beginning of the year. This will be done in class.


  • Lockers, instruments, and equipment will be checked back in at the end of the year. Damages will be assessed at this time and any necessary fines will be applied. 


Instrument Care Expectations

  • With all wind instruments, make sure to rinse out your mouth after eating and before playing. Tiny food particles will build up over time, damaging the instrument and making you sound bad!


  • With all brass instruments, keep the valves regularly oiled (once a week), the slides regularly greased (once a month), and clean out the mouthpiece of any gunk that builds up.


  • With all woodwinds, make sure to swab out your instrument every time after playing it. Moisture left inside can damage wood and pads.


  • Reed instruments should have a minimum of 5 working reeds at any time. Store them in a reed case, handle them delicately, and replace when old, cracked, or chipped.


Maintaining the Band Room

  • Don’t leave instruments or personal belongings in the band room. Keep these in designated storage areas or lockers.


  • Keep the room clean! The band room is a shared space that we should all take ownership in. Be proud of a clean, good looking rehearsal space!


  • Chairs and stands are expensive. Treat them well! Do not write on, lean on, or bend music stands.




Procedures and Expectations

  • Make sure you are on time to any call times for performances.


  • There will be time for individual warm-up. Make sure to use this time wisely to establish your best sound, get your face and fingers working, and play through any tricky spots in the music.


  • The first group performing will warm up on the stage.


  • When on the stage, look and act professional. Everyone in the audience will be looking at you! Don’t wave to the audience, don’t goof around, and don’t talk to your peers.


  • At the end of each piece, the teacher might ask soloists to stand up to be recognized. If you had a solo and the conductor points at you, stand up confidently, face the audience, and smile!


  • At the end of an ensemble’s performance, the conductor will motion for the whole group to stand up. Make sure to turn to face the audience (especially if you sit on the outside) and smile! A smile shows that you recognize the audience’s applause.


  • After the applause has ended, the group will exit the stage, single file, starting with the front row. The front row will be followed by the second row, followed by the third row etc.


  • As soon as the previous group begins leaving the stage, the next group enter the stage, single file, starting with the front row, followed by the second row, etc.


Audience Behavior

  • Be respectful of any group performing. This applies to home concerts, festivals, and competitions.


  • While a group is playing, don’t talk or use your phone. You may chat and use your phone only in-between groups.  


  • If a piece has multiple movements, save your applause for end of the entire piece.



Bus Procedures and Expectations

  • There will be assigned busses. You may sit wherever and with whoever you like, as long as you are on your assigned bus.


  • We will take attendance every time we get on a bus.


  • Alto saxophones or smaller instruments will be taken onto the bus. Larger instruments will be stored underneath the bus.


  • Anytime the teacher, the driver, or a chaperone is addressing the whole bus, be absolutely silent so everyone can hear the important instructions.


  • Attire for bus trips will be aligned with the school dress code. You may wear pajamas or other comfy clothes, as long as they follow the school dress code.


  • Sometimes we will be going straight to a performance and will have to wear our concert attire on the bus.


  • Blankets and pillows are welcome, however students may not share blankets.


Hotel Procedures and Expectations

  • Students will stay on busses when arriving at a hotel. Chaperones will call out names of students to come to the front and pick up their room keys. Those students may then exit the bus and head to their room.


  • There might be free time before lights out. If there is, you must stay inside the hotel.


  • Absolutely no being in a hotel room of the opposite gender (No guys in a girls room, no girls in a guys room).


  • At curfew, chaperones will conduct room checks and take role.


  • No leaving your hotel room after curfew.


  • There will be wakeup calls in the morning 1 hour before leaving. If you need more time to shower, get ready, and eat breakfast, make sure to set an alarm.


  • Make sure you room is clean each morning before leaving.


  • On check out day, make sure to take all your belongings and that the room is clean and organized. Chaperones will help make sure rooms are left acceptable.


  • Take your room keys to the bus. They will be collected as you board.


Airplane Procedures and Expectations

  • When boarding a plane, make way to your assigned seat as printed on your ticket.


  • Only after everyone is in their assigned seat and attendance has been taken may you switch seats (conditional upon airline rules).


  • Obey all airline rules, including seatbelts, takeoff/landing procedures, and luggage storage.


  • Be respectful of other passengers around you. Keep conversations low, use headphones, and be mindful of any belongings/extremities in the isle.


  • Upon exiting the plane, meet with your assigned chaperone outside the gate for attendance.


Other Travel Procedures and Expectations

  • Traveling is not just for fun. We do not travel as a reward or because the students deserve it. We travel as a band to enrich our music education through performance and listening opportunities.


  • It is imperative you follow all instructions and always be on time. Make use of the itinerary and take note of any changes. Help each other out. If one of us is late, it causes everyone to be late.


  • When in concert attire, remain fully in concert attire. We are representing our school and community and it is important we look professional.


  • Band members must attend everything on the schedule. It is not optional. We travel together as a band, and stick together as a band. In the event of illness, contact a chaperone and we will make arrangements.


  • Band members will not break any school rules concerning substance use, language, behavior, or dress code.


  • All prescription medication must be documented on a medical form provided prior to the trip.


  • Band members will not leave with anyone outside the group, including friends or family. Special permission may be received from Mr. Stewart, and only Mr. Stewart.


  • During free time or activities, band members will be in groups no less than three. There will be no exceptions.



Following all the procedures and expectations while traveling is very important and will be strictly enforced. All band members will be aware of what is expected of them prior to the trip. There will not be warnings or second chances.


One offense may result in the following:

  • Loss of free time.

  • Being paired with a chaperone for the rest of the trip.

  • No participation in any of the activities. Student will remain at hotel under supervision of a chaperone.

  • Being sent home immediately.



Many trips will require parent chaperones. The purpose of chaperones is to support the needs of the students and the director, and help everyone do what is expected of them and make sure the trip runs smoothly. The chaperone responsibilities include the following:

  • Act as the students’ surrogate parent.

    • Make sure all expectations are met.

    • Make sure students understand and follow the schedule.

    • Help the students with their needs.

    • If problems arise, let Mr. Stewart or Mr. Julyan know immediately.


  • Ask questions… don’t assume anything!

    • If you are unsure, check with Mr. Stewart or Mr. Julyan.

    • Never contradict or change rules made by Mr. Stewart or Mr. Julyan.

    • Always have a schedule with you to refer to.

    • Unexpected things will come up. Be flexible, be receptive, and don’t assume anything.


  • Make sure your students always know where you are and how to reach you.

    • Always have your phone on you, and make sure your students have your number.

    • You don’t need to hover around or stick by your students’ sides. Just make sure you are easily accessible.

    • If something comes up and you can’t be accessible, make sure to communicate with Mr. Stewart or Mr. Julyan so another chaperone can cover your students.


  • Work together.

    • Help students and other chaperones keep on schedule and do what is expected of them.

    • Always communicate with other chaperones and teachers. Let’s not let anything surprise us if we can help it.

    • Encourage students to help other students. When we all work together, the group functions much better as a whole.